For Faculty & Staff

CHSS should now make IT support requests to Academic Technology using the following information:

Phone: (415) 405-5555 (call answered by AT staff)
Email: at@sfsu.edu
Office: LIB 80
Academic Technology Website (Appointments available via Outlook Bookings)

IT Support Hours: 8 a.m.-5 p.m., Monday-Friday 
Classroom Support Hours: 8 a.m- 8 p.m., Monday-Thursday; 8 a.m.-5 p.m. Friday

Departmental Website Support

For training, administrative access, or other website support, contact the Integrated College Communications team in the University’s Strategic Marketing & Communications Office. Their team has web staff available to assist you. Submit your request using the Service Now portal.

CHSS Website Updates

Requests for updates to the CHSS website should also be directed to the Integrated College Communications team in the University’s Strategic Marketing & Communications Office using the Service Now portal.

For Facilities and Operations requests, use the CHSS Help Desk.

Please note: If you are accessing the CHSS Help Desk from off campus, you will be required to do so via VPN (e.g., GlobalProtect) until further notice. There are no changes to access if you are on campus. Thank you!

CHSS Computer Labs

Computer Lab Use Policies

• The OneCard is now required for logon to lab computers. Students are expected to have their SF State ID cards with them at all times during lab use.
• CHSS IT does not back up data of any kind. You are responsible for backing up your data and coursework.
• Food and drink are prohibited at all times — no exceptions.
• For service or support questions, contact the AT Services Team at at@sfsu.edu or (415) 405-5555.

For Instructors & Faculty

If you require software installed on lab computers for a class you are teaching, you must submit this request to CHSS Information Services at least one month prior to the end of the semester preceding the one in which the class will be taught. For example, if you are teaching a class in the spring semester beginning in January, you would need to request the software by the end of November at the latest. This ensures proper time for testing and installation on multiple machines and is a courtesy to other instructors. If a software installation is not properly tested it could impact all other software on the same machines, with the possibility of negatively impacting other instructors’ ability to teach.

Lab Information & Schedule

Burk Hall 217 Computer Lab Information

• Workstation Information:
  • 23 Student Machines
  • 1 Instructor Station
• Presentation Hardware
  • 1 - 80" flat screen

HSS 219 Computer Lab Information

• Workstation Information:
  • 40 Student Machines
  • 1 Instructor Station
• Presentation Hardware:
  • 1 - 80" Flat Screen
  • 1 - 60" Flat screen

OneCard Logon Instructions
If the screen says "AVAILABLE", press a key or click the mouse and then make sure that the input cursor has been placed inside the SF State ID field. Please swipe your SF State ID card with the magnetic strip facing the green light.

Newsletter and College-wide Announcements

The CHSS newsletter, CHSS Connection, ceased publication as of December 2023. Faculty and staff are encouraged to make use of CampusMemo and submit news items using the “Submit News Item” tab at the top of the page. For information of interest to CHSS only, contact Cristina Alcantara (cba@sfsu.edu), assistant to the dean, who maintains the college listserv.

News Stories

If you have news that you would like to be considered for an SF State News story, contact SF State Director of Communications and Executive Editor Steve Hockensmith at shockens@sfsu.edu and Science Content Specialist Kanaga Rajan at krajan@sfsu.edu.

Social Media

For questions regarding social media, contact SF State’s Digital Community & Multimedia Specialist Tess Stevens at tessstevens@sfsu.edu. Please note that the CHSS accounts on Facebook, Twitter, and Instagram (@sfstatechss) are temporarily inactive. This does not impact department social media accounts.

Miscellaneous Communications Support

Contact Chris Clark, director of integrated college communications, at cclark@sfsu.edu, or use Strategic Marketing & Communications’ project request form for miscellaneous communications-related requests. 

See full list of staff contacts in SF State’s Strategic Marketing & Communications Office

Documents and forms for Human Resources, Finance, Facilities, IT and Communications are stored in Box.

If you are unfamiliar with Box, please refer to the Box at SF State User Guide. If you are unable to access to the Box folder, email mbroder@sfsu.edu to request access.

In an effort to streamline and simplify the bureaucratic aspects of state-funded travel for professional development, our college is developing an infrastructure to make completing forms much easier for the traveler. It is important that everyone understand that completing and submitting the necessary paperwork is now the sole responsibility of the traveler. The following how-to page outlines the process of what to do before, during and after traveling, and provides instructions according to types of travel. Our CHSS travel coordinator, Christine Hintermann, is available to assist during open office hours. Department chairs will now serve as travel delegates for their departments and should reach out to Christine for funding information and if they have any questions or concerns.

CHSS-controlled assets are rooms that are assigned to CHSS, and which are submitted and scheduled via Outlook. These include:

Please note that reservations are granted in preferential order — classes first, requests by academic and administrative units second, campus groups and organizations third. All others follow in order of request submission time. Please be sure to submit any requests as early as possible.

Requests must provide necessary information and must be submitted a minimum of three business days prior to the event date. Please note that the processing period for requests placed via Outlook is three business days. Incomplete or late requests are not guaranteed a booking.
 

Non-College-Controlled Assets 

These are rooms or locations that are owned/scheduled by Academic Scheduling or other College units. CHSS Operations is responsible for submitting requests to Academic Scheduling on behalf of CHSS’s academic  and administrative units. Spaces controlled by Academic Scheduling include classrooms and other spaces not controlled by specific colleges, but do not include the Library, Student Center or Athletics Facilities.

Academic Scheduling can take five business days or more to process requests and will not schedule at all during the two weeks preceding or following the beginning of a semester. If you wish to reserve classrooms, please remember to consult the Academic Calendars before attempting to schedule events. Classes will always take precedence.

To reserve non-college controlled assets, submit a ticket to the Operations Help Desk requesting “One-Time Event Scheduling.” Include the following:

• Event Name
• Requesting Organization
• Event Date
• Start Time/ End Time
• Number of Participants 
• AV Requirements (if any)
• Preferred Building and Room

A request will be submitted to Academic Scheduling on your behalf. The Help Desk ticket will be updated with the reservation information when it is provided.
 

Scheduling with Outlook

Outlook for Desktop:

• Go to ‘Calendar’
• Select ‘New Meeting’ in the ‘Home’ task bar
• When populating the “To” or “Invite” field, invite the room (example: hss233@sfsu.edu)

OR

• Go to ‘Location’; on the right side of the ‘Location’ field is a box labeled ‘Rooms’
• Click on ‘Rooms’
  • You can search for a CHSS Controlled room by one of the following names:
    • HSS233
    • HSS224
    • HSS371
    • HSS219
    • GYM117A
    • BH6
    • BH7
    • BH217
  • OR you can select the room of your choice from the drop down menu

• Select the room of your choice
• Click ‘Okay’
• Select your start date, end date, start time, and end time
• Populate the “Subject” field; please use the name of your event as the subject
• In the body of your invite, specify
  • The total number of attendees expected at your event
  • If  AV will be required
  • If requesting a computer lab, be sure to note the specific software you would like to use.
• Click ‘Send’

If the room you’ve selected is NOT available, you will receive an automatic message declining your invitation.

If you believe you have a request of sufficiently high priority to bump a previous reservation, please forward the declined requested to Facilities and Operations and ask for additional review.

If the room you’ve selected is available, you will receive an invite confirmation within 72 hours.

Outlook on the Web:

• Go to ‘Calendar’
• Click ‘New Event’
• Add ‘Event’ name and ‘Attendees’
• Include the room in your ‘Attendees’ field, referencing the list above

OR

• Go to ‘Location’; on the right side of the ‘Location’, click the box that says ‘Add Room’
• Select the CHSS- Controlled room of your choice from the drop down menu:
  • HSS233
  • HSS224
  • HSS371
  • HSS219
  • GYM117A
  • BH6
  • BH7
  • BH217
• Select your date, start time, and end time
• In the body of your invite, specify:
  • The total number of attendees expected at your event
  • If AV will be required
  • If requesting a computer lab, be sure to note the specific software you would like to use.
• Click ‘Send’

If the room you’ve selected is NOT available, you will receive an automatic message declining your invitation.

If you believe you have a request of sufficiently high priority to bump a previous reservation, please forward the declined requested to Facilities and Operations and ask for additional review.

If the room you’ve selected is available, you will receive an invite confirmation within 72 hours.
 

CHSS-Controlled Assets Detailed Facility Description

HSS 233

HSS 233 is only accessible via the front desk in room 204. This room is equipped with:

• 80” LCD Smart Display with touch screen functionality
  • Training required for use of this system
  • If IT support is required during an event, submit a ticket to the CHSS IT Helpdesk 72 hours in advance
• 23 chairs surrounding a large conference table
• Dry-erase wall

After meeting in HSS 233, clean dry-erase wall of any markings, put chairs back in an orderly fashion, and make sure the lights are off and the door is shut and locked. Note that food is not allowed unless preapproved.

HSS 224

HSS 224 is only accessible with a key code. This room is equipped with:

• Projector
• VCR/DVD player
• Two whiteboards
• Nine tables and thirty chairs that can be configured as needed

After meeting in HSS 224, turn off the projector and the VCR/DVD player, clean the whiteboards of any markings, put chairs back in an orderly fashion, and make sure the lights are off, and the door is shut and locked.

HSS 219

HSS 219 is only accessible with a keypad code, and is alarmed. For a list of software available on the computers in this room, please submit a request to the CHSS IT HelpDesk. This Lab is equipped with:

• One instructor workstation
• 40 student workstations
• 80" & 60" LCD Displays
  • These displays mirror the instructor’s computer
• Whiteboard

After using HSS 219, log out of all computers, clean the whiteboard of any markings, and put chairs back in an orderly fashion. If your booking ends at or after 5 p.m., close the windows, set the alarm, and turn off the lights.

HSS 371

HSS 371 is accessible by arrangement. This seminar/ conference room is equipped with:

• Projector
• Whiteboard
• Can be configured as needed

After meeting in HSS 371, turn off the projector, put chairs back in an orderly fashion, clean whiteboard of any markings, and make sure the lights are off and the doors are shut and locked.

BH 217

BH 217 is only accessible with a key, and is alarmed. For a list of software available on the computers in this room, please submit a request to the CHSS IT Help Desk. This Lab is equipped with:

• One instructor workstation
• 80 inch LCD Display
  • This display mirrors the instructor workstation
• Twenty-three student computer workstations

After using BH 217, log out of all computers, clean the whiteboard of any markings, and put chairs back in an orderly fashion. If your booking ends at or after 5pm, close the windows, set the alarm, and turn off the lights.

BH 6

BH 6 is an exercise room; it is equipped with:

• Gym mats on the floor and walls
• Rolling whiteboard
• NO AV

After using BH 6, clean the mats of any dirt and sweat, clean the whiteboard of any markings, and make sure the lights are off and the doors are shut and locked.

BH 7

BH 7 is a classroom equipped with:

• 50 chairs
• Whiteboard
• Projector

After meeting in HSS 224, turn off the projector and the VCR/DVD player, clean the whiteboards of any markings, put chairs back in an orderly fashion, and make sure the lights are off, and the door is shut and locked.

The purpose of this college-level policy manual is to outline the policies, procedures and guidelines that govern the workings of all departments and units within the College; provide transparency around the internal expectations of departments and the College as a whole; and create some uniformity across departments. 

Individual departments may also have policies that govern their own specific programs and responsibilities. In the event that departmental and college policies conflict, departments may secure permission for their policy to supersede CHSS policies with approval from the dean and the Chairs Council. Clear policies provide clarity about the roles and responsibilities of the employees of the college and can help in the processes of evaluating staff and faculty members and ensuring fair and transparent distribution of workloads and responsibilities.

Some of the items in this manual are college- or university-level policies and others may outline college guidelines rather than strict policies. This allows departments freedom to set their own standards or expectations (e.g. grade inflation). Each item is marked as to whether it is policy (mandatory) or a guideline (highly suggested). In addition, the manual contains some University policies that are commonly referred to by faculty and staff members in their daily work. We wanted to create a “go-to” document that includes the majority of the commonly used policies and procedures in one central place.

2023-24 CHSS Staff Professional Development

The College of Health & Social Sciences is dedicated to investing in the professional development of its staff when funds allow.

Eligibility

To qualify for professional development funding, participation in a conference, workshop, or training must be relevant to your work. Unlike the faculty travel program, there is no requirement to present.

Some examples include trade skill certification for technical or specific software training for any staff. For AOCs, there is the annual CSU Academic Resources Conference option.

In addition, Professional Development | Human Resources lists professional development opportunities on its website.

To be considered, please submit a Staff Professional Development Training/Seminar request form and obtain your supervisor's signature and college approval via DocuSign.

Funding and Travel Dates

The available fund of $1,000 AY for full-time staff and $500 AY for part-time upon final approval from the Dean.

Limited funding: $10,000 FY available ($5K for Fall and $5K for Spring)

Additional funding is at the discretion of the department/supervisor.

Limited to one trip per fiscal year: The conference must take place between November 1, 2023 and May 30, 2024.

Application Deadline

• Fall: November 30, 2023 (travel dates  November 1, 2023–January 30, 2024)
• Spring: March 30, 2024 (travel dates February 1–May 30, 2024) 

Submit the request at least three (3) weeks or sooner for in-state.

Submit the request at least four (4) weeks or sooner for out-of-state.

Conference registration requires approval of Concur travel request before paying for registration. Receipts will be due within 30 days of return.

The review process does not include campus closure dates and holidays. 

Restrictions

International travel is not allowed.

Not applicable for casual workers/hourly employees, special consultants, contracted employees, University Corporation, Foundation and ORPS Grant employees.

Post-transactions are not allowed.

Cash Advance is not allowed.

Upon approval

1. Submit travel requests via Concur Travel, attach the conference agenda, and include the Staff Professional Development Request (this approved form).
2. For conference registration, contact Christine Hintermann to use the college Travel Card or P-card
3. Transportation: Economy/Coach airfare cost from the SF Bay Area - Airfare – contact Christine Hintermann to use a college travel card or use Concur (ghost card)
4. Hotel/Meal – employee to pay out of pocket and submit Concur Travel Expense Report within the approved fund amount.
5. Please follow CSU Travel restrictions and policy, tips no more than 20%

Follow Travel Process: CHSS Travel Process and Resources

Access Concur Travel: Concur Travel Access

The purpose of the Circle of Excellence (COE) program is to honor and celebrate staff for their exceptional and unique contributions critical to the mission of our college. The COE Committee consists of volunteer staff members tasked with carrying out the development, implementation and institutionalization of this program.

There are three award categories:

• Model CHSS Citizen Award (“Golden Donut”)
• Bright Idea Award
• Behind the Scenes Wonder Award

The mission of the CHSS Teaching Academy is to support CHSS teachers at all ranks and levels of experience (graduate teaching assistants, instructional aides, lecturer faculty, and tenured/tenure track faculty members), and to foster a communal culture of reflective, inclusive, and intentional teaching practices. 

The CHSS Teaching Academy has developed a virtual teaching resource center dedicated to sharing resources that enhance teaching effectiveness and promote optimal faculty performance and student success. Here you will find the Teaching Academy Podcast, the “Ask a Teacher” advice column and other resources.

The CHSS Faculty Excellence Awards were established to underscore the College’s deep commitment to excellence in teaching, scholarship and service. The College presents four awards annually:

• Excellence in Teaching (Tenure-Track)
• Excellence in Teaching (Lecturer)
• Excellence in Service
• Excellence in Scholarship

CHSS Conference Travel Awards

Reviews begin September 5, 2023

In recognition of the importance of conferences in the professional development of scholarly skills and dissemination of research, the College of Health & Social Sciences is offering travel awards for faculty to support the presentation of their peer-reviewed scholarship at professional conferences. The award will cover expenses (hotel, airfare and conference registration only) up to a maximum of $1200 (no additional funding is available beyond the maximum); the maximum for lecturers below a .6 timebase will be prorated on the basis of their timebase during the semester they apply; lecturers at a .6 timebase or above will receive full funding up to the maximum of $1200.  Faculty on FERP are not eligible.  Support will only be awarded for one trip per fiscal year.

The conference must take place between 9/15/23 and 6/15/24. If approved, travelers must submit a) documentation to verify the acceptance of their peer-reviewed presentation and b) travel request and expenses through Concur to get their reimbursement from the University: in-state – two (2) weeks or sooner from travel dates, out-of-state – three (3) weeks or sooner from travel dates, international – seven (7) weeks or sooner from travel dates; conference registration requires approval of Concur travel request before paying for registration. Receipts will be due within 0-30 days of return and no post travel transactions will be allowed.

All faculty, including T/TT and lecturers, are eligible for the award. The review of applications will be on a rolling basis and will begin on September 5, 2023.  Half of the funding will be available for applications submitted between 9/5/23 and 12/21/23 and the other half for submissions between 1/3/24 and 5/15/24.  Awards will be given out on a first come basis during each application period according to need until the funds are gone.  

The following states are subject to California’s ban on state-funded and state-sponsored travel and the funding from this award cannot be used for travel to these states.  The only exception will be if conference acceptance notification was received prior to the date that the ban went into place: Alabama, Arkansas, Arizona, Florida, Georgia, Idaho, Indiana, Iowa, Kansas, Kentucky, Louisiana, Mississippi, Missouri (8/28/23), Montana, Nebraska (10/1/23) North Carolina, North Dakota, Ohio, Oklahoma, South Carolina, South Dakota, Tennessee, Texas, Utah, West Virginia, Wyoming (7/14/23). 

Service Possibilities for CHSS Tenured and Tenure-Track Faculty

The purpose of this document is to inform faculty of the various types of service opportunities on campus, along with a suggested amount of on-campus service expectations. It may be used by department chairs and RTP committees to provide guidance to candidates for tenure and/or promotion. It may also be used by faculty interested in learning about on-campus service opportunities or expanding their service portfolios.

Creating Equitable Universities: Recognizing Faculty Workloads

Presentation by Joy Misra, University of Massachusetts, Amherst

This presentation highlights the importance of thinking through how we make decisions about what service is and how to make it more transparent and match it with people’s interests and strengths. It contains templates that might be useful to departments as they think through the underlying values through which they are considering and prioritizing service work.

A Collective Vision for Contributions to Campus and Community

A document produced by the CHSS Task Force on Contributions to Campus and Community with feedback and input from the faculty from all departments, programs and schools in the College.

View current faculty assignments to college-wide and university-wide committees.

The College has three task forces representing the primary areas that comprise the faculty’s work — teaching, scholarship and service. These faculty-governed task forces were established to help create a supportive, affirming academic community at the College.

Teaching

The Task Force on Teaching aims to foster excellence in teaching. This task force is in the process of developing a college-wide teaching award to recognize extraordinary teaching. As a task force concerned with promoting outstanding teaching, it is currently conceptualizing a CHSS Teaching Academy to create interventions that will assist CHSS faculty to become highly skilled teachers.

A Collective Vision for Teaching

CHSS Teaching Academy Virtual Resource Center Site

Scholarship

The Task Force on Scholarship addresses pressing issues related to research and other scholarly productivity of faculty in CHSS. In the 2017/18 school year, the Task Force is prioritizing a needs assessment related to undergraduate student involvement in mentored research activities, a best practice for college retention.

A Collective Vision for Scholarship

Contributions to Campus and Community (Service)

The Task Force on Service is devoted to spotlighting and elevating the importance of service activities in CHSS. Its current work involves creating metrics for evaluating service activities on campus and in community and professional settings. Also, this task force creates and coordinates workshops and discussions for the CHSS community on an annual basis.

A Collective Vision for Contributions to Campus and Community

View a selection of videos from past workshops for faculty.

Retention, Tenure, and Promotion (RTP) processes at any university can be stressful and confusing. The University and departmental criteria are often written in broad strokes for greater flexibility, but that lack of precision can be anxiety-provoking, because the expectations are not spelled out. No document can offer a fool-proof template for success at RTP, but the purpose of this handboook is to help you organize your materials and present your achievements in ways that will be understandable and compelling to the reviewers.

Ultimately, it’s up to the candidate to make the case of deserving tenure and promotion, and pieces of the file, such as the narratives, are among the most powerful tools available to candidates and reviewers.

This document is based on the Senate Policy #F16-241, the latest RTP guidelines available at the time of this writing. Please check the website of Faculty Affairs to make sure this is the most current document. Most of this manual addresses general issues that will not be affected by revisions to the policy, but some of the details may change.