CHSS Scheduling

CHSS-Controlled Assets are rooms that are assigned to CHSS, and which are submitted & scheduled via Outlook. These include:

Location Type Seats Available Email Address for Outlook Scheduling
HSS 233 Conference Room 23 hss233@sfsu.edu
HSS 219 Computer Lab 40 hss219@sfsu.edu
HSS 224  Seminar/Conference Room 30 hss224@sfsu.edu
HSS 371 Seminar/Conference Room 30 hss371@sfsu.edu
BH 6 Padded Exercise 60 bh6@sfsu.edu
BH 7  Classroom  50 bh7@sfsu.edu
BH 217 Computer lab 23 bh217@sfsu.edu
Gym 117A Conference Room 22 gym177a@sfsu.edu

 

Please note that reservations are granted in preferential order-classes first, requests by Academic and Administrative units second, Campus groups and organizations third; all others follow in order of request submission time. Please be sure to submit any requests as early as possible.

Requests MUST provide necessary information and MUST be submitted a minimum of three business days prior to the event date. Please note that the processing period for requests placed via Outlook is three business days. Incomplete or late requests are not guaranteed a booking.

Non-College Controlled Assets 

Rooms or locations that are owned/scheduled by Academic Scheduling or other College units. Operations is responsible for submitting requests to Academic Scheduling on behalf of CHSS’s Academic & Administrative units. Spaces controlled by Academic Scheduling include classrooms and other spaces not controlled by specific colleges, but do not include the Library, Student Center, or Athletics Facilities.

Academic Scheduling can take five business days or more to process requests, and will not schedule at all during the two weeks preceding or following the beginning of a semester. If you wish to reserve classrooms, please remember to consult the Academic Calendars before attempting to schedule events. Classes will always take precedence.

To reserve non-college controlled assets, submit a ticket to the Operations Help Desk requesting “One-Time Event Scheduling.” Include the following:

  • Event Name
  • Requesting Organization
  • Event Date
  • Start Time/ End Time
  • Number of Participants 
  • AV Requirements (if any)
  • Preferred Building and Room

A request will be submitted to Academic Scheduling on your behalf. The HelpDesk ticket will be updated with the reservation information when it is provided.

Scheduling with Outlook

Outlook for Desktop:

  • Go to ‘Calendar’
  • Select ‘New Meeting’ in the ‘Home’ task bar
  • When populating the “To” or “Invite” field, invite the room (example: hss233@sfsu.edu)

OR

  • Go to ‘Location’; on the right side of the ‘Location’ field is a box labeled ‘Rooms’
  • Click on ‘Rooms’
    • You can search for a CHSS Controlled room by one of the following names:
      • HSS233
      • HSS224
      • HSS371
      • HSS219
      • GYM117A
      • BH6
      • BH7
      • BH217
    • OR you can select the room of your choice from the drop down menu
  • Select the room of your choice
  • Click ‘Okay’
  • Select your start date, end date, start time, and end time
  • Populate the “Subject” field; please use the name of your event as the subject
  • In the body of your invite, specify
    • The total number of attendees expected at your event
    • If  AV will be required
    • If requesting a computer lab, be sure to note the specific software you would like to use.
  • Click ‘Send’

If the room you’ve selected is NOT available, you will receive an automatic message declining your invitation.

***If you believe you have a request of sufficiently high priority to bump a previous reservation, please forward to Facilities and Operations the declined requested and ask for additional review.

If the room you’ve selected IS available, you will receive an invite confirmation within 72 hours.

Outlook on the Web:

  • Go to ‘Calendar’
  • Click ‘New Event’
  • Add ‘Event’ name and ‘Attendees’
  • Include the room in your ‘Attendees’ field, referencing the list above

OR

  • Go to ‘Location’; on the right side of the ‘Location’, click the box that says ‘Add Room’
  • Select the CHSS- Controlled room of your choice from the drop down menu:
    • HSS233
    • HSS224
    • HSS371
    • HSS219
    • GYM117A
    • BH6
    • BH7
    • BH217
  • Select your date, start time, and end time
  • In the body of your invite, specify:
    • The total number of attendees expected at your event
    • If AV will be required
    • If requesting a computer lab, be sure to note the specific software you would like to use.
  • Click ‘Send’

If the room you’ve selected is NOT available, you will receive an automatic message declining your invitation.

***If you believe you have a request of sufficiently high priority to bump a previous reservation, please forward to Facilities and Operations  the declined requested and ask for additional review.

If the room you’ve selected IS available, you will receive an invite confirmation within 72 hours.

CHSS Controlled-Assets Detail Facility Description

HSS 233

HSS 233 is only accessible via the front desk in room 204. This room is equipped with:

  • 80” LCD Smart Display with touch screen functionality
    • Training required for use of this system
    • If IT support is required during an event, submit a ticket to the CHSS IT Helpdesk 72 hours in advance
  • Twenty-three chairs surrounding a large conference table
  • Dry-erase wall

After meeting in HSS 233, clean dry-erase wall of any markings, put chairs back in an orderly fashion, and make sure the lights are off and the door is shut and locked. Note that food is not allowed unless preapproved.

HSS 224

HSS 224 is only accessible with a key code. This room is equipped with:

  • Projector
  • VCR/DVD player
  • Two whiteboards
  • Nine tables and thirty chairs that can be configured as needed

After meeting in HSS 224, turn off the projector and the VCR/DVD player, clean the whiteboards of any markings, put chairs back in an orderly fashion, and make sure the lights are off, and the door is shut and locked.

HSS 219

HSS 219 is only accessible with a keypad code, and is alarmed. For a list of software available on the computers in this room, please submit a request to the CHSS IT HelpDesk. This Lab is equipped with:

  • One instructor workstation
  • Forty student workstations
  • 80 inch & 60 inch LCD Displays
    • These displays mirror the instructor’s computer
  • Whiteboard

After using HSS 219, log out of all computers, clean the whiteboard of any markings, and put chairs back in an orderly fashion. If your booking ends at or after 5pm, close the windows, set the alarm, and turn off the lights.

HSS 371

HSS 371 is accessible by arrangement. This seminar/ conference room is equipped with:

  • Projector
  • Whiteboard
  • Can be configured as needed

After meeting in HSS 371, turn off the projector, put chairs back in an orderly fashion, clean whiteboard of any markings, and make sure the lights are off and the doors are shut and locked.

BH 217

BH 217 is only accessible with a key, and is alarmed. For a list of software available on the computers in this room, please submit a request to the CHSS IT Help Desk. This Lab is equipped with:

  • One instructor workstation
  • 80 inch LCD Display
    • This display mirrors the instructor workstation
  • Twenty-three student computer workstations

After using BH 217, log out of all computers, clean the whiteboard of any markings, and put chairs back in an orderly fashion. If your booking ends at or after 5pm, close the windows, set the alarm, and turn off the lights.

BH 6

BH 6 is an exercise room; it is equipped with:

  • Gym mats on the floor and walls
  • Rolling whiteboard
  • NO AV

After using BH 6, clean the mats of any dirt and sweat, clean the whiteboard of any markings, and make sure the lights are off and the doors are shut and locked.

BH 7

BH 7 is a classroom equipped with:

  • Fifty chairs
  • Whiteboard
  • Projector

After meeting in HSS 224, turn off the projector and the VCR/DVD player, clean the whiteboards of any markings, put chairs back in an orderly fashion, and make sure the lights are off, and the door is shut and locked.